Rocket Matter https://www.rocketmatter.com Making the Lives of Lawyers a Whole Lot Easier Thu, 18 Oct 2018 18:45:32 +0000 en-US hourly 1 A legal podcast featuring business, tech, and all things to make law firms more profitable. The 10 Minute Law Firm Podcast is informative, entertaining, and if you find it absolutely horrible, it will be mercifully over soon. Your host is Larry Port, CEO of Rocket Matter, who has worked with thousands of firms to improve their efficiency and bottom line. Rocket Matter, LLC clean Rocket Matter, LLC info@rocketmatter.com info@rocketmatter.com (Rocket Matter, LLC) Making the Lives of Lawyers a Whole Lot Easier Rocket Matter http://media.blubrry.com/10_minute_law_firm_podcast/content.blubrry.com/10_minute_law_firm_podcast/10_Minute_Law_Firm_Podcast.jpg https://www.rocketmatter.com 77784083 Minimalism: Is it Possible in the Legal Profession? https://www.rocketmatter.com/general/minimalism-attainable-or-unattainable-in-professional-practice/ https://www.rocketmatter.com/general/minimalism-attainable-or-unattainable-in-professional-practice/#respond Thu, 18 Oct 2018 18:45:32 +0000 https://www.rocketmatter.com/?p=27322   In 2015, Marie Kondo was named to Time‘s list of “The 100 Most Influential People,” after writing four best-selling books about the art of tidying, including the best-seller, The Life-Changing Magic of Tidying Up. That same year, New York Magazine proclaimed, “Marie Kondo will Change Your Life.” Since Kondo brought minimalism to the mainstream, the movement has inspired […]

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minimalism

 

In 2015, Marie Kondo was named to Time‘s list of “The 100 Most Influential People,” after writing four best-selling books about the art of tidying, including the best-seller, The Life-Changing Magic of Tidying Up. That same year, New York Magazine proclaimed, “Marie Kondo will Change Your Life.”

Since Kondo brought minimalism to the mainstream, the movement has inspired countless consumers to declutter and pare down to the essentials. Forbes contributing writer Drew Hansen explains that, at its core, “minimalism is about getting rid of the superfluous.”

Is it possible to incorporate minimalist principles in your legal practice?

Some people say, “Absolutely not.” For example, David Reischer, an attorney and CEO of LegalAdvice.com says, “The minimalist movement is to a successful lawyer as oil is to water—they do not mix.” Reischer believes that the legal profession does not allow a minimalist approach because of the constant juggle of a multitude of projects and tasks.

“Every task for a lawyer is mission critical and the name of the game is ‘winner takes it all,'” says Reischer. “A successful lawyer must always be voraciously looking for new clients and billing old clients. That is simply the nature of the legal profession. There is no room for minimalism.”

Richard Morse, a personal injury lawyer in San Diego, disagrees. He considers minimalism a significant asset in legal career.

“It’s important to start the minimalism process at home in your own personal life,” Morse explains. “Assess your life, determine what’s most important to you, and identify the things you really need. Once you’ve begun to master minimalism in your personal life, you can turn to your legal career.”

As a first step to incorporating minimalism in your law firm, Morse recommends identifying what one’s legal practice truly needs to function. Are multiple resources necessary, or can one resource be used to address several issues? As an attorney in a smaller firm, Morse had found that his firm doesn’t really need as many resources as the bigger firms. “We can definitely make do with multifunctional tools,” he says. “Paring down our resources has saved money and helped to make the office more efficient. Time is money, so the less time we have to toggle back and forth between programs, resources, or tools, the better.”

Going paperless has also been a tremendous benefit for Morse’s firm. Less paper on a desk means a less cluttered desk and in turn, a less cluttered mind. Plus, important documents can be easily found with the click of a button.

Chris Hildebrand, a divorce attorney in Scottsdale, Arizona, is also a believer in embracing minimalism as an attorney. He has been operating his law firm under the theory that fewer cases per attorney results in the law firm being more thorough and prepared than other firms with twice the caseload.

“My motivation for taking a minimalist approach to the practice of law was initially based upon my desire to accomplish more with fewer clients than other attorneys managed at any given time,” Hildebrand explains. “I believed I could do much more for my clients if I maintained half the caseload other attorneys managed.”

Hildebrand began to consider a more minimalist approach to the practice of law after doing a bit of soul searching and considering his own core values. He was struck by the contrast between materialism and idealism and explains, “The minimalist approach to the practice of law and to life itself can be much more rewarding than facing the continuing challenges of maintaining a materialistic life.”

This new approach yielded phenomenal results, according to Hildebrand. “I was significantly more prepared on my clients’ cases than the attorneys,” he says. “My clients obtained great results in their cases, and they were very happy with my work. This in turn lead to a stream of steady referrals and resulted in the continual growth of my law firm. I am making more money by taking on fewer clients.”

As far as lawyers are concerned, Tina Willis, a personal injury lawyer in Orlando and owner of Tina Willis Law, believes she is about “as minimal as they come.” She says the most significant way to move toward minimalism in practice is to raise the bar on what types of cases one accepts and lower personal and professional expenditures

“This approach allows me to give my best effort on all of my cases, earn the most money working the least amount of time, and have less stress thinking about my personal obligations,” Willis explains.

There is no doubt that a legal career can be very stressful as the practice often requires extremely long hours and heavy workloads. However, just maybe a “a minimalist focus on what matters most—the client experience and helping people make things right—could actually be the secret to a successful practice,” says Richard Celler, an overtime lawyer in Davie, Florida.

Celler may just be onto something.

 

Kristin Johnson is an executive and corporate communications professional, and founder of KSJ Communications, a communications and public relations firm. She consults with a diverse roster of clients spanning the technology, professional services, financial services, public sector, consumer, and healthcare industries. In addition to Rocket Matter, Johnson writes for various other publications as well.

 

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Wednesday Wisdom- Intelligent LEDES Invoice Analysis https://www.rocketmatter.com/wednesday-wisdom/wednesday-wisdom-intelligent-ledes-invoice-analysis/ https://www.rocketmatter.com/wednesday-wisdom/wednesday-wisdom-intelligent-ledes-invoice-analysis/#respond Wed, 17 Oct 2018 12:17:35 +0000 https://www.rocketmatter.com/?p=27376 Ever sent an invoice that was missing LEDES codes? For insurance defense firms, rejected invoices often equate to a loss of precious time and money. With Rocket Matter’s new insurance defense module, we’ve taken the guesswork out of LEDES code submissions. Our Intelligent Invoice Analysis automatically identifies common LEDES billing errors before invoices are sent […]

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Ever sent an invoice that was missing LEDES codes? For insurance defense firms, rejected invoices often equate to a loss of precious time and money.

With Rocket Matter’s new insurance defense module, we’ve taken the guesswork out of LEDES code submissions. Our Intelligent Invoice Analysis automatically identifies common LEDES billing errors before invoices are sent to clients.

When running your billing, simply click on the “Enter Audit Mode” button. You’ll be able to instantly correct your LEDES code errors on the spot.

Save time and avoid invoice rejections with Rocket Matter’s powerful insurance defense module!

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Top Self-Defense Tips: Ten Ways to Stay Safe in a Dangerous World https://www.rocketmatter.com/general/top-ten-ways-to-stay-safe-in-a-dangerous-world/ https://www.rocketmatter.com/general/top-ten-ways-to-stay-safe-in-a-dangerous-world/#respond Mon, 15 Oct 2018 16:33:31 +0000 https://www.rocketmatter.com/?p=27293   Recently, I pulled into a local Starbucks at 9:30am. It was very crowded. I parked and was sitting in my car, gathering my keys and purse when I noticed two men had pulled up their car behind me, totally blocking me in. At first, I figured they were just waiting to park, but then I […]

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stay safe

 

Recently, I pulled into a local Starbucks at 9:30am. It was very crowded. I parked and was sitting in my car, gathering my keys and purse when I noticed two men had pulled up their car behind me, totally blocking me in. At first, I figured they were just waiting to park, but then I realized there were plenty of spots and they were just sitting there. I was getting nervous when I saw one of them get out of the car, crouch down, and start slinking toward my car. Again, my car was blocked in by them. I knew I was in danger. I didn’t know if they were going to break my window to get my purse or hold me at gunpoint to try to steal my car. I certainly wasn’t going to get out of the car, so I did the only thing I could to get myself out of there: I put my car in reverse, slammed on the gas, crashed into them, and then somehow had enough room to drive over a curb and get away. I pulled right in front of the Starbucks so I’d be around as many people as possible.

Lots of eyewitnesses ran to my car and helped me. They called 911, had a full description of the guys, and they even got a license plate number. They said that after I crashed into the other car, one of the men shouted to the other to get out of there and they drove away at full speed. Clearly they were up to no good. Cops said I definitely made the right decision.

So yes, my car had a lot of damage, but at least I was safe. But what scares me is that the cops told me that this is VERY COMMON and happens all the time. In broad daylight. At gas stations and in very crowded areas like the mall, gyms, and places like Starbucks and grocery stores where people might leave their bags in their cars while they run in for a few minutes.

After this scary event, I felt like I needed to learn how to protect myself further. So that was my next step. Rocket Matter’s very first client and all-around tough guy, Peter Sosin, recommended that I take a class with his friend John Riddle, a retired sergeant and instructor of defensive tactics for a local police department’s SWAT team. I checked out John’s company, Progressive Self Defense Systems. I wanted to sign up for one of his classes right away.

So my husband (Rocket Matter’s CEO) and I brought all the female employees at Rocket Matter, along with some friends and family, to John’s class for some self-defense training.  The class was Women’s Self Defense Workshop: In & Around Your Vehicle. It was intense. John and his very tough teacher assistants simulated actual attacks. They pretended to choke us. They “attacked” us while we pretended to put packages in our car trunks or backseats. They put us in vulnerable positions. And we learned to fight back. The men were wearing tactical gear, so we literally were able to kick some butt. We kicked, punched, and clawed our way to safety. Even though it wasn’t real, it was still scary. And lots of us were bruised the next day. However, we are so thankful to John and him team for making us feel a lot safer and more confident we can protect ourselves.

Here’s what our employees said were the best tips they learned:

  1. “90% of the time you can avoid potentially deadly situations just by being aware of your surroundings and reacting accordingly. Stay alert!”
  2. “If you sense you’re in danger, use your voice. Scream ‘Fire!’ Yell at the top of your lungs. Bring attention to yourself.”
  3. “It’s never over…even when you are pinned to the ground! Bring out your inner fighter. We all have it. If you are down on the ground, give it your all and fight until you get away.”
  4. “Someone who is committing a crime doesn’t care about hurting you. Don’t be afraid to hurt that person back. The idea, though, is to get away. This isn’t a boxing match!”
  5. “It’s possible to get an incredibly strong 250-pound man off of you, even if you’re less than half his weight.”
  6. “Pepper spray makes fighting back so much easier!” (Just keep in mind, it’s not legal in all 50 states.)
  7. “Always have your head on a swivel in parking lots and other public places. And get off your cell phone!”
  8. “At gas stations, lock your door while you fill up and keep your back against the car so you can see in both directions and no one can sneak up behind you. And get off your phone!”
  9. “If someone is choking you, you have about ten seconds until you’re unconscious. You’ve got to get the person’s hand off your throat immediately before you make your next move.” Learn how to do that by signing up for a self-defense class. If you’re in South Florida, definitely check out Progressive Self Defense Systems.  Also, here’s another great option that has locations throughout the country.
  10. And my favorite tip? “Listen to your inner voice. If something doesn’t feel right, it probably isn’t. Get yourself out of the situation.”

John said the vast majority of people don’t do that. They fight their instincts. They silence that inner voice.

I feel very lucky that when I was confronted with a very scary situation, I listened to mine.

 

 

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The Top 3 Insurance Defense Billing Headaches (And How to Solve Them!) – Infographic https://www.rocketmatter.com/technology/top-3-insurance-defense-billing-headaches-solve-infographic/ https://www.rocketmatter.com/technology/top-3-insurance-defense-billing-headaches-solve-infographic/#respond Thu, 11 Oct 2018 12:44:48 +0000 https://www.rocketmatter.com/?p=27315 Insurance Defense firms are no strangers to billing woes. That is why Rocket Matter developed their exclusive Insurance Defense Module, which helps overcome some of the most aggravating aspects of eBilling. In this handy infographic, you’ll discover the top three Insurance Defense billing headaches and the Rocket Matter features that can solve them!

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Insurance Defense firms are no strangers to billing woes. That is why Rocket Matter developed their exclusive Insurance Defense Module, which helps overcome some of the most aggravating aspects of eBilling. In this handy infographic, you’ll discover the top three Insurance Defense billing headaches and the Rocket Matter features that can solve them!

Insurance Defense Billing Headaches and How to Solve Them!

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Wednesday Wisdom- Custom Invoice Template by Matter https://www.rocketmatter.com/wednesday-wisdom/wednesday-wisdom-custom-invoice-template-matter/ https://www.rocketmatter.com/wednesday-wisdom/wednesday-wisdom-custom-invoice-template-matter/#respond Wed, 10 Oct 2018 14:56:18 +0000 https://www.rocketmatter.com/?p=27358 Rocket Matter gives you the ability to select an invoice template for the entire firm AND to customize templates for specific matters. Within your firm, are there groups of attorneys that handle specific cases? If so, you may want to customize the invoice template specifically for that group. Do you and your partner like different […]

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Rocket Matter gives you the ability to select an invoice template for the entire firm AND to customize templates for specific matters.

Within your firm, are there groups of attorneys that handle specific cases? If so, you may want to customize the invoice template specifically for that group.

Do you and your partner like different templates? No need for one of you to lose out! You can both win by setting custom invoice templates by matter!

Simply choose your desired template from the drop down or for existing matters, edit your matter and choose your desired template. Rocket Matter: Taking care of you, so you can take care of everyone else!

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Ep 55: Introducing Rocket Matter Braavos! https://www.rocketmatter.com/podcast/ep-55-introducing-rocket-matter-braavos/ https://www.rocketmatter.com/podcast/ep-55-introducing-rocket-matter-braavos/#respond Tue, 09 Oct 2018 17:31:13 +0000 https://www.rocketmatter.com/?p=27350 In this week’s episode of the 10 Minute Law Firm Podcast, host Larry Port speaks with Ed Case, Rocket Matter’s Product and UX Manager. Ed discuses the features and functionality in Rocket Matter’s newly-released Braavos edition. You’ll learn more about our performance enhancements, batch billing improvements, and our new Insurance Defense add-on module. You won’t […]

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In this week’s episode of the 10 Minute Law Firm Podcast, host Larry Port speaks with Ed Case, Rocket Matter’s Product and UX Manager. Ed discuses the features and functionality in Rocket Matter’s newly-released Braavos edition. You’ll learn more about our performance enhancements, batch billing improvements, and our new Insurance Defense add-on module. You won’t want to miss this!

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Get an In-Depth Look at Rocket Matter’s Insurance Defense Module https://www.rocketmatter.com/product/rocket-matters-insurance-defense-module/ https://www.rocketmatter.com/product/rocket-matters-insurance-defense-module/#respond Tue, 09 Oct 2018 16:55:49 +0000 https://www.rocketmatter.com/?p=27325 Here at Rocket Matter, we’re excited about the release of our Insurance Defense Module, part of our latest Braavos edition and the first of many practice area-specific add-ons to come! For Insurance Defense law firms, this bundle provides major improvements to existing workflows, allowing them to streamline their billing, minimize errors, and reduce invoice rejection. Here’s an […]

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Here at Rocket Matter, we’re excited about the release of our Insurance Defense Module, part of our latest Braavos edition and the first of many practice area-specific add-ons to come!

For Insurance Defense law firms, this bundle provides major improvements to existing workflows, allowing them to streamline their billing, minimize errors, and reduce invoice rejection. Here’s an in-depth breakdown of all of the robust features that busy firms can expect with our newest Insurance Defense module:

Customizable LEDES Invoice Field Mapping

Our customizable LEDES headers allow users to specify field mappings by client or for all matters simultaneously.

custom LEDES

 

Enter LEDES Codes Nearly Anywhere You Bill for Time

With our Insurance Defense module, LEDES codes are now part of our Bill-as-you-Work™ technology, allowing you to capture time from timers, tasks, calendar events, document uploads, and more. You can also capture LEDES codes while working in Microsoft Outlook and Microsoft Word via Rocket Matter’s free Office 365 plugin.

add ledes where you bill for time

 

Audit LEDES Invoices and Identify Common Rejection Errors with the Push of a Button

Invoice rejection can prevent Insurance Defense law firms from collecting upwards of 30% of their annual revenue. With our new intelligent invoice analysis, you can quickly identify and fix common rejection errors before your invoices are submitted.

LEDES audit mode

 

Bundle a PDF Version of Your Invoices with Your LEDES File

Insurance Defense firms can now bundle a human-readable PDF file along with their LEDES file, you so always know what you’re sending.

human-readable LEDES file

 

Want to learn more about our new Insurance Defense Module? Schedule a free demo today!

 

 

 

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Rocket Matter Announces Braavos Edition with Insurance Defense Support and Other Major Improvements https://www.rocketmatter.com/news/rocket-matter-announces-braavos-edition/ https://www.rocketmatter.com/news/rocket-matter-announces-braavos-edition/#respond Wed, 03 Oct 2018 12:53:00 +0000 https://www.rocketmatter.com/?p=27285 Today, we're excited to announce the first of a series of dramatic new application improvements and practice area-specific add-on modules with our Braavos release. We ushered in the new era of cloud-based legal software in 2007, and with this release...

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Today, we’re excited to announce the first of a series of dramatic new application improvements and practice area-specific add-on modules with our Braavos release. We ushered in the new era of cloud-based legal software in 2007, and with this release we continue to pioneer in the area of web app performance, user interface design, and ground-breaking functionality for law firms.

Braavos includes a new optional add-on module for Insurance Defense firms, which greatly simplifies the arduous tasks these law firms face when billing their clients. Our powerful batch billing feature also received an overhaul, including an 80% speed increase in running invoices as well as bulk-editing capabilities for users in charge of billing. Also, our engineering team has been hard at work optimizing the technology stack, resulting in a huge boost to Rocket Matter’s overall responsiveness.

For Insurance Defense firms, Rocket Matter’s new add-on module is a major improvement from existing products and processes.  The module allows for widespread LEDES code entry across our product’s Bill-as-you-Work™ technology, including timers, tasks, calendar events, document uploads, and more. Insurance Defense firms can capture LEDES codes while working in Outlook and Word documents via Rocket Matter’s Office 365 plugin.

customizable LEDES fields

 

For the people who have to run and submit bills, we added the ability to audit LEDES invoices to identify common rejection errors.  Also, when LEDES invoices are run in Rocket Matter, they can be paired with human-readable invoices so that administrators do not have to parse an arcane, pipe-delimited file.

One of Rocket Matter’s major differentiators among legal practice management software providers is the power of its batch billing.  Now, the batch billing is even better, with a massive speed improvement and major user interface improvements. Firms with hundreds or thousands of invoices can run them in minutes, with a speed improvement in Braavos of 80% over the previous version. 

Users can bulk-edit time entries from the batch billing grid. Legal administrators no longer have to leave the billing screen to make adjustments to matters, and multiple changes can be made at once.  Additionally, the batch billing screen can now be printed in a clean format for auditing, eliminating the need to run pre-bills for many firms.

Rocket Matter Braavos-Batch billing inline editing

 

To learn more about our Braavos edition, email us at info@rocketmatter.com or visit www.rocketmatter.com/rocket-matter-braavos.

 

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Wednesday Wisdom-Conflict Check https://www.rocketmatter.com/wednesday-wisdom/wednesday-wisdom-conflict-check/ https://www.rocketmatter.com/wednesday-wisdom/wednesday-wisdom-conflict-check/#respond Wed, 26 Sep 2018 14:35:28 +0000 https://www.rocketmatter.com/?p=27264 Rocket Matter’s conflict check can help you narrow down the possibilities of a conflict of interest. Be sure to develop a procedure in which you consider all possibilities; for instance, don’t just search for current client’s, search for past, prospective and declined client’s as well. Consider searching for opposing parties, witnesses or insurance companies. As […]

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Rocket Matter’s conflict check can help you narrow down the possibilities of a conflict of interest.

Be sure to develop a procedure in which you consider all possibilities; for instance, don’t just search for current client’s, search for past, prospective and declined client’s as well. Consider searching for opposing parties, witnesses or insurance companies.

As with everything, be as thorough as possible as the results will be dependent upon the data you put into Rocket Matter.

It’s always best to avoid a conflict of interest from the start. Start using Rocket Matter’s conflict check today!

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Are Headline-Seeking Attorneys a Threat to Ethical Principles? Part 2 https://www.rocketmatter.com/op-ed/headline-seeking-attorneys-threat-ethical-principles-part-2/ https://www.rocketmatter.com/op-ed/headline-seeking-attorneys-threat-ethical-principles-part-2/#respond Mon, 24 Sep 2018 15:56:47 +0000 https://www.rocketmatter.com/?p=27188   Disclaimer: The following piece reflects the views of the author, not necessarily Rocket Matter or the Legal Productivity staff. In Part 1 of this article, I posed the question of whether attorneys who seem obsessed with getting headlines and trying their case in the court of public opinion are unethical. At first blush, the antics […]

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headline seeking attorneys

 

Disclaimer: The following piece reflects the views of the author, not necessarily Rocket Matter or the Legal Productivity staff.

In Part 1 of this article, I posed the question of whether attorneys who seem obsessed with getting headlines and trying their case in the court of public opinion are unethical. At first blush, the antics of a few lawyers in Washington D.C., California, and Florida seem to violate a number of ethical prohibitions against bringing the practice of law into disrepute. I can’t remember any time in modern times so many lawyers being indicted, convicted, accused, or simply misleading the public about their clients. Many times this is due to the fact that the lawyers were in such a hurry to talk to the media that they forgot to get their facts straight.

Some attorneys (especially those who have been in the news a lot lately) rush to the press room to divulge attorney-client secrets, tape recordings of their clients, confidential aspects of their cases and more, apparently more concerned with their public image than representing their client. I wonder if any of these attorneys were paying attention when they took Professional Responsibility in law school.

It used to be that public commentary about active litigation was frowned upon. Many states limit the information that can be discussed. Apparently, especially in Washington DC, these rules have been routinely ignored. On the other side of the coin, attorneys are becoming more and more the “experts” that the media goes to for commentary about events of the day. They become news analysts for major networks ABC, CBS, NBC and FOX.

These attorneys “analyze” legal issues breaking in the news in real time, often speculating about possible outcomes or mistakes other attorneys are making. These “analysts” often criticize their fellow attorneys even though they don’t really know anything about the issue at stake. They are often asked for their opinion about things they know nothing about.

It is possible that Washington DC is in a parallel universe where ethical considerations do not concern an attorney looking for a rush for publicity. In most places in this country, if a lawyer went on public TV and criticized a judge, a fellow attorney or his client, there would be hell to pay. I am patiently anticipating sanctions against most of the headline-seeking attorneys who toss attorney-client privilege and confidentiality out the window.

Is this a case of “a few bad apples” or a disturbing trend in the legal profession? Who knows, but I can’t ever remember a time when so many lawyers were on public news giving their opinions about everything under the sun. Are they simply giving their opinion or sacrificing ethical standards for fame and profit? It may be a byproduct of so many reporters desperately seeking something to report that attorneys are now the “go-to” sources of news.

I believe that bar associations around the country are going to be forced to re-examine their public comment rules. Either the genie has escaped the bottle or bar associations are overwhelmed with the explosion of lawyers running amok in the public forum. Either way, clients are suffering.

About the Author

James Gray Robinson, Esq. was a third-generation trial attorney, specializing in family law, for 27 years in his native North Carolina up until 2004. Since then he has become an individual and business consultant who works with a wide range of people, professional organizations, and leading corporations. Robinson’s mission is for all people to have fulfilling, peaceful career experiences and work environments. At the age of 64, Gray passed the Oregon bar exam and is again a licensed attorney.

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